Procedure Manual Table of Content Introduction to Policies and Procedures Manual

List of BMFA Deans and Staff Administrators

 Chapter 1. History
 Chapter 2. Organization of the Alpert Medical School
 Chapter 3. Faculty Affairs
 Chapter 4. Organization of AMS Departments
 Chapter 5. Medical School Faculty Governance
 Chapter 6. Faculty Responsibilities
 Chapter 7. Brown Format For Curriculum Vitae
  Chapter 8. Faculty Promotion Tracks
 Chapter 9. BMFA Schedule For Processing Actions
 Chapter 10. Faculty Recruitment
 Chapter 11. Faculty Appointments
 Chapter 12. Faculty Reappointments
 Chapter 13. Annual Reviews of Faculty
 Chapter 14. Faculty Promotion Process
 Chapter 15. Guidelines For Faculty File Access
 Chapter 16. Postdoctoral Appointments/Reappointments
 Chapter 17. House Staff/Fellow Appointments/Reappointments
 Chapter 18. Faculty Benefits
 Chapter 19. Visa Appointments
 Chapter 20. Teaching / Excellence Awards For Clinical Faculty
 Chapter 21. Grievance Procedures
 Chapter 22. Resources

Chapter 15

GUIDELINES FOR FACULTY FILE ACCESS

Medical faculty files are confidential yet they must be accessible to a variety of individuals for clearly defined purposes.  The following guidelines define limits of accessibility.

A.  Unlimited Access

  • Associate Dean of the BioMed Faculty
  • Associate Dean of Medicine (Clinical Faculty)
  • Executive Dean of Medicine (Administrative)
  • Dean of Medicine and Biological Sciences
  • Dean of Faculty
  • President
  • Provost

B. Limited Access

  • Department Chair.  Access restricted to the files of members of their Department.
  • Chiefs of Service.  Access restricted to the files of  members of that Chief’s service.
  • University Division Heads. Access restricted to the files of members of their University Division.
  • Members of the Biomedical Faculty Council.  Access restricted to the file of any faculty member under consideration for appointment, reappointment or promotion.
  • Members of the Committee on Medical Faculty Appointments. Access restricted to the file of any faculty member under consideration for appointment, reappointment or promotion.
  • University General Counsel. Access restricted to the files of faculty members who have entered an appeal or grievance against a formal faculty action.
  • Faculty Members.  Access restricted to teaching evaluations. Letters of recommendation may be reviewed with author’s permission.
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Last Updated : August 27 2010